The platform
One record for
the whole cold store.
Inventory, billing, approvals, and reports — connected in one fair ledger, from the gate pass to the GST invoice.
Every bag has a lot and a location.
The inward records the vehicle, gate pass, weighbridge, and every lot line. Each lot is placed by chamber and floor, and every later movement keeps the balance true.
- Inward (GRN) and outward (DC) with no negative stock
- One customer lot, stacked across chambers and floors
- Shifting, ownership transfer by lot split, stock adjustment
- Bardana issued, returned, offset, and billed
Lot · GRN 214
50-A
Chilli · 1,240 bags · 50 kg bag
Vehicle
AP 07 TK 4412
Gate pass
GP 0931
Net weight
62,000 kg
Placed in
- Chamber 2 / Floor 3800 bags
- Chamber 2 / Floor 4440 bags
One lot for the customer · two locations for the floor
A bill that explains itself.
Rent, hamali, mamul, shifting, bardana, and transfer charges come from your own rate cards. Every bill stores how each line was calculated, and the print never changes.
- Inward, outward, transfer, and period bills
- Six rent bases, from monthly peak to seasonal flat
- GST tax invoices with financial-year numbering
- Hamali payout statement for the gang
Outward bill · DC 87
Tax invoice CS1/RN/25-26/118
- Rent · monthly peak · 25 pallets × ₹496
- ₹12,400
- Outward hamali · 200 bags × ₹12
- ₹2,400
- Shifting · 120 bags × ₹5
- ₹600
- Bardana · 680 unreturned
- ₹1,200
GST · per tax profile
₹0
Total
₹16,600
Derivation stored · snapshot frozen
Control without stopping the gate.
You decide which activities need a second pair of eyes. The operator sends the exact change to one supervisor; it runs the moment they approve.
- Roles per cold store: operator, supervisor, manager, owner
- Single-hop approvals, retargeting, and owner step-in
- No self-approval, ever
- Append-only audit log of every decision
Approval inbox · Supervisor
1 pending- Pending
Stock adjustment · spillage
50-A · 12 bags
- Approved
Backdated inward · 2 days
61-C · 320 bags
- Approved
Reprint after correction
DC 87
Requested by
Counter operator
Sent to
One supervisor · retarget anytime
The store, the floor, the customer.
The owner sees occupancy. The floor gets a pick list. The customer gets a stock ledger. Each one reads from the same record.
- Customer stock ledger, lot by lot
- Live chamber and floor occupancy
- Pick list with chamber, floor, and rack
- Bardana ledger and approval inbox
Reports
- Customer stock ledger
- Chamber & floor occupancy
- Pick list
- Bardana ledger
- Approval inbox / outbox
- Hamali payout statement
Chamber 2 · Freezer · floors 0–6
F0
62%
F1
74%
F2
81%
F3
68%
F4
55%
F5
47%
F6
39%
How we start
From your register
to your ledger.
ColdVyapar is in early access. We onboard each cold store with the owner and the counter, one step at a time.
Bring your register
One month of bills, a stock register page, and your chamber layout. We map them to ColdVyapar with you.
Set up your masters
Customers, products, UOMs, chambers, floors, and rate cards — entered once for your organization.
Run the gate
Your counter records the next truck in ColdVyapar. The ledger, the bills, and the reports follow from there.
Questions
What it does,
and what it doesn't.
Bring a month of bills and a register page. We will show you the same month as a ledger.
Ask us anythingWhat does ColdVyapar actually do?
It records everything that happens to a lot in your cold store — inward at the gate, placement by chamber and floor, shifting, ownership transfer, stock adjustment, and outward — and turns those records into bills and GST tax invoices that can be explained line by line.
Does it track temperature with sensors?
No. Each chamber has a temperature zone (chiller, freezer, AC), and the inward records what was captured at the gate. ColdVyapar is a system of record for stock and bills, not a sensor platform.
Can my customers log in?
Not in the current version. Your customers receive the GRN, DC, stock ledger, bill, and tax invoice as printed or PDF documents from you.
Does it collect payments?
No. ColdVyapar generates bills and GST tax invoices. Payment collection, advances, and receivables stay in your existing accounts.
Which devices does it run on?
A browser on any computer, plus Android and iOS apps. All three use the same hosted service, so the counter, the floor, and the owner see the same record. It needs an internet connection.
What if a document is wrong after it is printed?
The first print freezes a snapshot, so reprints never change. Corrections go through your access policy — usually an approval — and voiding reverses the stock movement. Every step lands in the audit log.